Centralized Vehicle Management for Car Dealers
Your entire vehicle inventory in one place: AutoPult provides centralized vehicle management that covers every aspect of your stock – from VIN decoder entry through complete cost tracking to a digital vehicle file. Whether you manage 20 or 2,000 vehicles, AutoPult scales with your business.
Creating a Vehicle: 5 Steps to a Complete Record
Enter or Scan VIN
Enter the 17-digit vehicle identification number or scan it with your smartphone camera. The VIN decoder automatically fills in all master data.
Upload Photos
Upload vehicle photos – the AI image editor automatically optimizes backgrounds, lighting and license plates.
Record Costs
Purchase price, transport, reconditioning, inspection – every cost item is assigned to the vehicle. The landed cost is calculated in real time.
Store Documents
Save vehicle title, COC, appraisals and purchase contracts in the digital vehicle file – archived GoBD-compliantly.
Create Listing
Create a listing with one click and publish it on all portals via multi-listing – with AI-generated descriptions and optimized photos.
Location Management: Multiple Branches Under Control
Location Overview
See at a glance how many vehicles are at each location. Filter by main premises, external storage, workshop or off-site storage. Each location has its own capacity limits and contact details.
Vehicle Transfers
Transfer vehicles between locations with one click. AutoPult logs the movement, updates the location in all listings and notifies the responsible staff members.
Parking Space Management
Assign vehicles to specific parking spaces. Every staff member can find the vehicle immediately – ideal for test drives, customer viewings and handovers.
Location Filter in Listings
On your dealership website, customers can filter by location. For multi-branch dealers, this is an essential feature for customer guidance.
Costs & Calculation: Every Position at a Glance
A vehicle’s profit is not determined solely by the selling price – but by the costs. AutoPult captures every cost item and calculates the actual landed cost in real time:
- Purchase price: Dealer purchase, auction price, trade-in value
- Transport: Shipping costs, transfer – seamlessly integrated with the logistics module
- Reconditioning: Workshop costs, parts from inventory management, smart repair
- Inspection/Registration: MOT costs, registration fees, license plates
- Import costs: Acquisition tax, customs, document costs for EU imports
- Holding costs: Automatic calculation of daily capital tie-up costs
For professional vehicle valuation, AutoPult integrates Germany’s two leading valuation services: DAT and Schwacke.
AutoPult vs. Excel: The Comparison
| Feature | AutoPult Vehicle Management | Excel / Manual Management |
|---|---|---|
| Creating a vehicle | Enter VIN – all data filled automatically | Fill in every field manually |
| Cost calculation | Real time, all positions automatically | Manual, often incomplete |
| Photos & documents | Directly in vehicle file, AI-optimized | Scattered across hard drives and emails |
| Creating listings | 1 click to all portals | Fill each portal individually |
| Accounting | Automatic DATEV handover | Manual rework required |
| Multiple locations | Central multi-location management | Separate lists per location |
| Team access | Role-based, simultaneous, mobile | File conflicts, no versioning |
DAT & Schwacke Integration
For professional vehicle valuation, AutoPult integrates Germany’s two leading valuation services. Retrieve DAT and Schwacke values directly in the vehicle file: dealer purchase value, dealer selling value and private sale value – taking into account mileage, age, equipment and condition. Additionally, the AI-powered valuation analyzes current market prices on major portals.
The Digital Vehicle File
Every vehicle in AutoPult has a complete digital file documenting the entire lifecycle – from purchase to sale and beyond:
- Master data: VIN, make, model, engine, color, equipment
- Documents: Vehicle title, COC, purchase contracts, appraisals – archived GoBD-compliantly
- Photos: All vehicle photos, edited and original, with timestamps
- Costs: Complete cost history with all receipts
- Activities: Test drives, customer inquiries, price changes, location transfers
- Listings: Active listings on all portals with click counts and inquiries
Inventory Overview & Filters
The inventory overview shows all your vehicles at a glance – with powerful filters that lead you to the right vehicle in seconds. Filter by make, model, year, price range, location, status (purchased, in reconditioning, online, sold) or any equipment features. Sorting by days in stock immediately shows which vehicles urgently need a price adjustment or additional attention.
Profit/Loss View per Vehicle
The total calculation is displayed in a clear profit/loss view per vehicle. At a glance you see: landed cost (including all ancillary costs), current asking price, calculated margin, actual margin after sale and days in stock. Holding costs are automatically calculated daily – so you can identify early when a vehicle is becoming a loss-making proposition due to long holding times.
Try Vehicle Management Now
VIN decoder, cost calculation, digital file and multi-listing – all in one system, ready to use immediately.
Mobile Vehicle Capture
AutoPult is fully mobile-ready as a web app. Capture vehicles directly on site – at the auction yard, at a fellow dealer or during a trade-in:
- Scan VIN via camera: Point your smartphone at the vehicle identification number – all data is filled in automatically
- Upload photos directly: Take vehicle photos with your smartphone and transfer them instantly to the vehicle file
- Document condition: Record scratches, dents and defects with photos and notes – right at the vehicle
- Quick valuation: Access DAT/Schwacke values and AI market price analysis instantly on your smartphone
- Offline mode: Data is stored locally and synchronized when the next connection is available
Integration with All AutoPult Modules
Vehicle management is the central element connecting all modules. Every change to a vehicle is automatically updated in all connected areas:
- CRM: Customer inquiries are automatically assigned to the right vehicle. Sales staff see all interested parties at a glance.
- Purchase contracts: Vehicle data flows automatically into the purchase contract – no manual retyping.
- Accounting: Purchase, costs and sale automatically generate the correct booking entries.
- Multi-listing: Price and data changes are immediately synchronized across all portals.
- Logistics: Transport costs and location changes update the vehicle calculation in real time.