Purchase Contracts

Digital Purchase Contracts & Contract Management for Car Dealers

The purchase contract is the central document in the car trade – and at the same time a common source of errors. Missing clauses, incorrect vehicle data, or unclear warranty provisions can be costly. AutoPult digitizes your entire contract process: from template creation through automatic data population to digital signatures.

0Manual Data Entry Thanks to Auto-Population

6+Legally Reviewed Contract Templates

eIDASCompliant Digital Signatures

100%GoBD-Compliant Archiving

The Contract Process: From Quote to Closing

Create Quote

Create a non-binding quote – vehicle and customer data are automatically pulled from CRM and vehicle management. Send via email or WhatsApp.

Reserve Vehicle

Reserve the vehicle, record a deposit, set a reservation deadline. The vehicle is marked as reserved in the listings.

Generate Purchase Contract

Automatically populate the contract: vehicle data, customer data, pricing, warranty clauses, and tax information – all from the system.

Sign Digitally

Send the contract to the customer via email or QR code. Signature on a tablet at the dealership or remotely on a smartphone – eIDAS compliant.

Post-Processing

Create invoice, monitor payment receipt via banking integration, remove vehicle from inventory, create handover protocol.

Attention – Warranty: When selling to consumers, the statutory warranty of at least one year applies (reduction from 24 to 12 months is possible for used vehicles). Known defects must be disclosed in the purchase contract – failure to disclose can lead to contract rescission and damage claims. AutoPult provides a structured defect protocol and automatically sets the correct warranty clauses depending on the buyer type (private/commercial).

Contract Templates: Professional & Legally Sound

Purchase Contract: Dealer → Private

Standard purchase contract with all mandatory information, warranty provisions, and cancellation policy. Compliant with current case law and EU consumer protection directives.

Purchase Contract: Dealer → Dealer

For B2B trade. Warranty exclusion possible under §476 BGB, special clauses for export transactions and margin taxation.

Purchase Contract with Financing

Integrated financing terms, suspensive condition of credit approval, assignment to the bank, and security transfer of ownership. Linked with the leasing module.

Trade-In Contract

Separate contract with its own valuation protocol, condition description, and offset clause for the common case of vehicle trade-ins.

Additional Contract Templates for the Car Trade

Beyond standard purchase contracts, AutoPult offers additional templates for special business cases in daily car trade:

Binding order (new vehicle order contract)
Commission contract for agency transactions
Test drive agreement with liability provisions
Reservation agreement with deposit clause
Cancellation and withdrawal agreement
Handover protocol with condition documentation

Automatic Contract Population

AutoPult automatically populates the purchase contract with all relevant data from your system:

Vehicle data: From vehicle management – VIN, make, model, mileage, first registration
Customer data: From the CRM – name, address, contact details, VAT ID for commercial buyers
Pricing: Vehicle price, ancillary costs, accessories, discounts, financing terms
Warranty: Automatic selection of the appropriate clauses depending on buyer type
Tax information: Standard taxation or margin taxation is automatically detected

Legal certainty: All contract templates in AutoPult are regularly reviewed by specialist attorneys for traffic and contract law and adapted to current legislation and case law. This minimizes your liability risk with every sale.

Digital Signatures: Contracts Without Paper

AutoPult supports digital signatures for all contract types – legally valid and GDPR compliant. The entire signing process is fully digital:

Send contract to customer via email or QR code
Signature on tablet directly at the dealership or remotely on smartphone
Qualified Electronic Signature (QES) for maximum legal certainty
Automatic GoBD-compliant archiving of the signed contract
PDF export and printing available at any time

Getting Warranty Right

Warranty is the most common point of dispute in the car trade. When selling to consumers, at least one year of statutory warranty applies. For B2B sales, warranty can be excluded under certain conditions. AutoPult automatically checks the customer data to determine which clauses are permissible and creates a structured defect protocol for known defects. This protects you from rescissions and damage claims.

“We used to regularly have disputes over unclear warranty clauses. Since we’ve been using AutoPult templates, not a single contract has been contested. The automatic population saves us 20 minutes per contract.”Petra W., Sales Team Lead, Car Dealership Southern Bavaria

Digitize Your Contracts Now

Automatic population, digital signatures, GoBD-compliant archiving – all in one system.

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Contract Workflow: From Quote to Closing

AutoPult maps the entire contract process as a structured workflow. Every step is documented in the system – from the first quote to the vehicle handover. The current status of every transaction is visible on the dashboard: How many quotes are open? Which reservations are about to expire? Where is a signature still missing? Where is a payment outstanding?

Integration with the banking interface enables automatic payment monitoring: as soon as the purchase price arrives in your account, the contract status is automatically updated and delivery can be prepared. The e-invoice is automatically generated and sent to the customer. All journal entries flow into accounting and are exported to your tax advisor via the DATEV interface.

Practical Tip

The vehicle handover is the final step in the sales process – and an important one for customer satisfaction and…

Handover Protocol & Delivery

The vehicle handover is the final step in the sales process – and an important one for customer satisfaction and legal protection. AutoPult creates a digital handover protocol documenting the vehicle’s condition at handover with photos. The customer confirms receipt digitally, and keys and documents are marked as handed over. The protocol is automatically filed in the vehicle record and in the CRM. In case of later complaints, you have complete documentation of the condition at handover.

After handover, AutoPult automatically initiates the after-sales process: satisfaction survey via WhatsApp, review invitation for Google and the portals, and reminders for upcoming inspections or MOT dates. This way, you turn every sale into a long-term customer relationship.

Aspect	AutoPult Digital Contract	Paper Contract
Creation	Automatically populated in seconds	Manual filling, error-prone
Signature	Digital, remote possible, eIDAS compliant	On-site only, physical
Archiving	GoBD compliant, automatic, searchable	Folders, space required, not searchable
Accounting	Automatic journal entries and DATEV export	Manual transfer needed
Access	Anytime, anywhere, for all authorized employees	Only at the filing location

Frequently Asked Questions About the Contract Module

Yes. All templates are created by specialist attorneys and regularly adapted to current legislation and case law. However, we recommend coordinating individual clauses with your legal advisor.

Yes. You can import existing contract templates as Word or PDF templates into AutoPult and add placeholders that are automatically populated.

Yes. AutoPult uses eIDAS-compliant electronic signatures. For standard purchase contracts, an advanced electronic signature (AES) is sufficient. For the highest requirements, the qualified electronic signature (QES) is available.

Yes. Every completed purchase contract automatically generates the correct journal entries: revenue, VAT, margin taxation, and trade-in. The data is exported via the DATEV interface.