Quotation Template

Free Quotation Template for Car Dealers

A professional quotation is the first step to a successful vehicle sale. It shows the customer that you work professionally and creates a binding basis for negotiation. Our free quotation template for car dealers is specifically tailored to the vehicle trade and contains all important elements. Download it now.

What Does the Quotation Template Include?

The template is optimized for the car trade and includes:

• Header: Your company details, logo placeholder and contact information
• Quotation Details: Quotation number, date, validity period and contact person
• Vehicle Description: Make, model, year, mileage, VIN, color, equipment highlights
• Price Breakdown: Vehicle price, optional additional services (preparation, extended warranty, registration service)
• Trade-In: Optional section for a trade-in vehicle with credit amount
• Terms: Payment terms, delivery time, validity period of the quotation
• Legal Notes: Liability disclaimer, withdrawal instructions (for distance selling)

Mandatory Information and Recommended Content

A quotation is a legally binding document. The following information should be included:

• Complete company name with legal form and address
• Unique quotation reference (quotation number)
• Detailed vehicle description with unique identification (VIN)
• Final price including VAT (for consumer transactions)
• Validity period of the quotation
• Note on taxation type (standard taxation or margin taxation)

When Do I Create a Quotation?

• After a customer inquiry: When a prospect is interested in a specific vehicle and wants to know the price
• After a test drive: To support the purchase decision and fix a specific price
• For trade-ins: When the customer wants their old vehicle credited
• For fleet vehicles: Business customers typically expect a formal quotation
• For distance selling: When the customer wants to purchase the vehicle online

Tips for Compelling Quotations

• Set a clear validity period (e.g., 7 or 14 days) – this creates appropriate urgency
• List equipment highlights prominently – they justify the price
• Offer optional additional services (warranty, preparation) – this increases the order value
• Name a personal contact person with a direct phone number – this builds trust
• Respond quickly: A quotation that reaches the customer within one hour of the inquiry has the best chances

Create Quotations Automatically with AutoPult

With our template, you create professional quotations. It is even faster with AutoPult: vehicle data, customer data and pricing are automatically transferred into a professional quotation. Send it as a PDF by email with one click. If the quotation is accepted, AutoPult generates the purchase contract and the invoice from it – without re-entering any data.