A professional invoicing software is the backbone of every car trade business. Whether vehicle sales, workshop services or parts procurement — every transaction must be correctly invoiced. AutoPult provides invoicing software purpose-built for the car trade: with margin taxation, reverse charge, DATEV integration and automatic e-invoicing.
Why a Specialized Invoicing Software?
General invoicing software knows neither §25a UStG (margin taxation) nor the specifics of intra-Community vehicle trading. AutoPult was designed from the ground up for the car trade and correctly handles all industry-specific requirements — from margin taxation through reverse charge to tax-exempt intra-Community supply.
What Invoicing Software for Car Dealers Must Do
The requirements for invoicing software in the car trade go far beyond what standard solutions like Lexware or sevDesk offer. Here are the most important features:
Mandatory Invoice Fields
Every invoice must contain the mandatory fields under §14 UStG: name and address, tax number or VAT ID, sequential invoice number, service date, net amount, tax rate and tax amount. AutoPult ensures nothing is missing.
Taxation Types
Standard taxation, margin taxation under §25a UStG, tax-exempt intra-Community supply, reverse charge under §13b UStG, export delivery — AutoPult knows all relevant taxation types and applies them correctly.
Number Series
Separate number series for vehicle invoices, workshop invoices, partial invoices, credit notes and proforma invoices. Sequential, gap-free and GoBD compliant.
Creating an Invoice in 3 Steps
With AutoPult, you don’t create an invoice in isolation but directly from the sales transaction. All relevant data flows in automatically.
Create Sales Transaction
Select the vehicle and buyer. AutoPult automatically determines the correct taxation type based on vehicle status (new/used), buyer type (private/business/dealer) and delivery location (domestic/EU/third country).
Review and Add Line Items
Vehicle price, transfer costs, accessories, registration service — all items are shown with the correct tax rate. With margin taxation, no separate tax amount is automatically displayed.
Generate, Send, Archive
With one click, the invoice is created as PDF, ZUGFeRD e-invoice or XRechnung. It is automatically sent via email, archived in the DMS and queued for DATEV export.
Mandatory Invoice Fields: Complete Checklist
Missing Mandatory Fields = No Input Tax Deduction
If an invoice is missing mandatory fields under §14 UStG, the recipient cannot claim input tax deduction. This leads to complaints, rework and delays. AutoPult automatically checks for completeness and warns about missing information.
| Mandatory Field | Legal Basis | AutoPult |
|---|---|---|
| Name and address of supplier | §14 Para. 4 No. 1 UStG | Automatic from master data |
| Name and address of recipient | §14 Para. 4 No. 1 UStG | From customer master |
| Tax number or VAT ID | §14 Para. 4 No. 2 UStG | Automatic |
| Sequential invoice number | §14 Para. 4 No. 4 UStG | Auto-assigned |
| Issue date | §14 Para. 4 No. 3 UStG | Automatic |
| Service/delivery date | §14 Para. 4 No. 6 UStG | From sales transaction |
| Nature and scope of service | §14 Para. 4 No. 5 UStG | Vehicle description + VIN |
| Net amount | §14 Para. 4 No. 7 UStG | Calculated |
| Tax rate and tax amount | §14 Para. 4 No. 8 UStG | Auto per taxation type |
| Note on tax exemption | §14 Para. 4 No. 8 UStG | Auto for ICS/§25a |
Invoice Templates for the Car Trade
AutoPult provides professional invoice templates designed specifically for the car trade:
- Vehicle invoice: With VIN, first registration, mileage, vehicle title number and all mandatory fields
- Margin taxation invoice: Correct notice per §25a UStG, no separate tax disclosure
- Intra-Community supply: VAT IDs of both parties, notice of tax exemption, proof of arrival
- Reverse charge invoice: Notice of transfer of tax liability to recipient per §13b UStG
- Workshop invoice: Labor time, spare parts, external services shown separately
- Credit note / reversal: Correct reference to original invoice
- Proforma invoice: For customs and export, without payment request
All templates are fully customizable: your logo, colors, bank details, terms and conditions, and custom text blocks.
Car Trade Specifics: §25a UStG and Reverse Charge
Margin Taxation Under §25a UStG
Margin taxation is the most common taxation type in the used car trade. It taxes only the difference between purchase and sale price — not the full sale price.
- No separate VAT disclosure on the invoice
- Mandatory notice: “Used goods / special regulation” or “Margin taxation per §25a UStG”
- The buyer cannot claim input tax deduction
- The margin (difference) contains VAT but is not separately shown
- Purchase price documentation must be audit-proof
Reverse Charge Under §13b UStG
When purchasing vehicles from EU dealers or for certain services, the reverse charge mechanism applies. The tax liability shifts to the recipient. AutoPult creates the invoice with the correct notice and automatically calculates the VAT to be remitted.
AutoPult vs. Manual Invoice Creation
| Criterion | Excel / Word | AutoPult |
|---|---|---|
| Mandatory fields | Manual, error-prone | Automatic, complete |
| Number series | Manually maintained | Automatic, gap-free |
| Margin taxation | Manually calculated | Automatically detected and calculated |
| E-invoicing (ZUGFeRD/XRechnung) | Not possible | Fully integrated |
| DATEV export | Manual retyping | Automatic with account assignment |
| GoBD compliance | Not given | Full compliance |
| Archiving | Folder on PC | Audit-proof DMS |
| Time per invoice | 15–30 minutes | Under 2 minutes |
| Error rate | High (human errors) | Minimal (auto verification) |
DATEV Integration: Seamless Handover to Your Tax Advisor
Every invoice created in AutoPult is automatically prepared for DATEV export. Booking entries are generated with the correct SKR03 or SKR04 accounts, so your tax advisor can import the data directly into DATEV — without manual rework.
For the Dealer
- No manual booking required
- All receipts automatically assigned
- Export with one click or automatically
- Receipt images included
For the Tax Advisor
- Import in minutes instead of hours
- Correct account assignment already included
- All taxation types accounted for
- SKR 03 and SKR 04 supported
Done with Excel Invoices
Create professional invoices in under 2 minutes — with automatic margin taxation, e-invoicing and DATEV export.