Invoice Template

Free Invoice Template for Car Dealers

A professional invoice is the hallmark of your car dealership and at the same time a legally relevant document. Our free invoice template for car dealers contains all mandatory information as required by the German VAT Act (UStG) and GoBD and is available in Word, PDF, and Excel formats. Simply download, customize, and start using it right away.

What Does the Invoice Template Include?

Our template is specifically designed for the car trade and includes pre-filled sections for:

• Header Section: Company name, address, tax number/VAT ID, contact details, and logo placeholder
• Invoice Details: Invoice number, invoice date, delivery date, customer number
• Vehicle Details: Vehicle description, VIN, mileage, first registration date
• Line Items: Vehicle price, optional additional items (transfer, registration, accessories)
• Tax Section: Net amount, VAT (19%), gross amount – or note on margin taxation
• Payment Information: Bank details, payment terms, early payment discount conditions
• Footer Section: Managing director, trade register, bank details

Mandatory Information on a Car Invoice

According to §14 of the German VAT Act (UStG), the following information must appear on every invoice:

• Full name and address of the supplier
• Full name and address of the recipient
• Tax number or VAT identification number of the issuer
• Sequential invoice number
• Date of issue of the invoice
• Date of delivery or service
• Type and scope of delivery (vehicle description, VIN)
• Net amount, tax rate, and tax amount (for standard taxation)
• Gross amount
• For margin taxation: Note “Margin taxation pursuant to §25a UStG” instead of tax disclosure

When Do I Use Which Invoice Type?

• Standard-taxed Invoice: When the vehicle was purchased with input tax deduction (e.g., from a leasing company, company car with VAT disclosure)
• Margin-taxed Invoice: When the vehicle was purchased from a private individual or small business owner (without VAT disclosure)
• Tax-exempt Invoice: For export deliveries to third countries or intra-community deliveries

Tips for a Professional Invoice

• Use sequential, gap-free invoice numbering
• Always include the VIN (Vehicle Identification Number) – it uniquely identifies the vehicle
• Set a clear payment term (e.g., 14 days) and offer early payment discounts where applicable
• Retain invoices for at least 10 years (statutory retention requirement)
• Send invoices by email as PDF – this is legally equivalent

Create Invoices Automatically with AutoPult

Our template is a good starting point. Even better: AutoPult creates invoices automatically from your sales data – with all mandatory information, correct taxation, and a professional layout. No copy-paste, no formula errors, no forgotten mandatory fields. Try it out.