E-Invoicing for Car Dealers

E-Invoicing for Car Dealers: ZUGFeRD & XInvoice at the Dealership

From January 1, 2025, all companies in Germany are required to be able to receive electronic invoices. From 2027, sending e-invoices in the B2B sector will also gradually become mandatory. AutoPult supports car dealers with an industry-specific e-invoicing solution that is seamlessly integrated into the sales process.

Legal requirement: The e-invoicing mandate affects every car dealer — whether sole proprietor or dealership group. With AutoPult, you are prepared and meet all requirements automatically.

E-Invoicing in the Car Trade: Special Requirements

E-invoicing at the dealership has special requirements that AutoPult handles automatically:

Margin taxation: Correct representation under §25a UStG in ZUGFeRD and XInvoice
Vehicle data: VIN, first registration, mileage as structured data in the invoice
Intra-community delivery: Correctly mapping tax-exempt deliveries for EU transactions
Advance payments & final invoices: For financing and partial payments
Warranty services: Credit notes and refunds for warranty cases

Good to know

After completing a purchase contract, AutoPult automatically creates the invoice — in ZUGFeRD or XInvoice format, depending on the recipient’s requirements.

Create ZUGFeRD & XInvoice Automatically

From the Purchase Contract

After completing a purchase contract, AutoPult automatically creates the invoice — in ZUGFeRD or XInvoice format, depending on the recipient’s requirements. All vehicle and customer data is transferred automatically.

Workshop & Parts Invoices

Workshop invoices, parts sales and services (e.g. tire storage) are also created as e-invoices. Parts are taken directly from inventory management.

Incoming E-Invoices

AutoPult receives and processes incoming e-invoices automatically: supplier invoices, freight carrier invoices and workshop supplier invoices are imported, read via OCR and assigned to the correct cost centers or vehicles.

GoBD-Compliant Archiving

All e-invoices — incoming and outgoing — are archived in GoBD-compliant fashion in the DMS. The 10-year retention requirement is automatically met. Via the DATEV interface, all posting data is transferred to your tax advisor.

Frequently Asked Questions About E-Invoicing at the Dealership

From 2027 (gradually through 2028), sending e-invoices in the B2B sector will become mandatory. You have been required to receive them since 2025. AutoPult supports both. Learn more on our e-invoicing main page.

The e-invoicing mandate applies only to B2B transactions. Invoices to private customers can continue to be sent as PDF. AutoPult automatically creates the correct format based on the customer type.

For vehicles sold under margin taxation, no separate VAT is shown on the e-invoice. AutoPult sets the correct ZUGFeRD codes and automatically includes the reference to §25a UStG.

Set Up E-Invoicing Now

Meet the legal requirements and benefit from automated invoicing processes. E-invoicing in AutoPult is seamlessly linked with purchase contract, accounting and banking. Start your free trial now.

E-Invoicing for Car Dealers