Commission Statement Template

Free Commission Statement Template for Car Dealers

Commissions play an important role in the car trade: salespeople receive performance-based compensation, brokers are paid for referred business, and cooperation partners receive a share of revenue. A correct commission statement is not only important for motivation but also relevant for tax and employment law purposes. Our free template covers all common scenarios in the car trade.

What Does the Commission Statement Include?

• Header: Dealer company details, statement number and billing period
• Recipient: Name and address of the commission recipient (employee or external partner)
• Itemized List: Each commission-relevant transaction with vehicle, sale date, sale price and commission amount
• Commission Calculation: Calculation basis (percentage of sale price, percentage of margin or fixed amount)
• Summary: Total of all commissions in the billing period
• Tax Note: Reference to VAT liability (for external brokers) or payroll tax (for employees)
• Payment Information: Due date and payment method

Mandatory Information in the Commission Statement

The requirements differ depending on the recipient:

For Employed Salespeople:

• Name and employee number
• Billing period
• Itemized list of all commission-relevant sales
• Calculation basis and commission rate
• Gross commission and deductions (payroll tax, social contributions)
• Net commission for payment

For External Brokers / Independent Sales Representatives:

• The broker typically issues an invoice (a credit note in the tax sense is also possible)
• VAT must be shown (unless classified as a small business)
• Reference to the underlying brokerage agreement

When Is a Commission Statement Created?

• Monthly: For full-time salespeople with a commission component (most common frequency)
• Per Transaction: For external brokers who are paid per referred vehicle or customer
• Quarterly: For bonus agreements or tiered commission structures
• Upon Maturity: According to contractual agreement (e.g., after receipt of payment)

Common Commission Models in the Car Trade

• Percentage of Sale Price: E.g., 1–2% of the gross sale price
• Percentage of Margin: E.g., 10–20% of the achieved margin (popular model as it incentivizes good negotiations)
• Fixed Amount per Vehicle: E.g., 200–500 euros per vehicle sold
• Tiered Commission: Increasing percentages at higher sales volumes
• Referral Commission: Fixed amount or percentage for referred customers

Tips for Commission Statements

• Always document commission agreements in writing – this avoids disputes
• Clearly define when a sale is considered “completed” (upon contract signature or upon receipt of payment)
• Process commissions promptly – this motivates your sales team
• For external brokers: Verify their status (self-employed, small business) for correct tax treatment
• Retain commission statements for at least 10 years

Commission Statements with AutoPult

Our template is suitable for manual processing. AutoPult automates the process: sales commissions are automatically calculated based on your agreements, itemized lists are generated and statements are created. This way, your sales team always has transparency over earned commissions, and you save the manual calculation effort.